Creative Operations Program Tracker

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A self-directed prototype in AI-assisted program visibility — a live tracker wired directly to an AI assistant so status surfaces automatically instead of getting compiled by hand.

Creative and marketing teams lose real time in status meetings hunting for a simple answer: where does this actually stand. I built this on my own time to test something — could a live program tracker, wired directly to an AI assistant, surface that answer automatically? Open tasks, priorities, unresolved follow-ups. No one compiling a status update by hand.

How It Was Built

1. Grounded in the stakeholder and leadership needs I managed for years running creative ops at Truckstop — applied here, not reinvented from scratch.
2. A short brief and wireframe of the function before any tool work started.
3. A working board built in Monday.com, connected to a Claude project through Monday's MCP integration.
4. Refined through real use — adjusting fields and views based on what I actually needed to see each week.

The number that matters in a tracker isn't the task count. It's knowing what's stuck, and on whom. The AI layer here is built to catch exactly that — a follow-up flagged directly on an item, instead of surfacing only in a status meeting.

Background

This prototype extends the same approach I used running creative ops at scale at Truckstop: one shared source of truth for where work stands, who owns it, and what's blocking it — rebuilt here with modern AI tooling, on my own initiative.

Real output, generated live from the tracker board via Claude's Monday.com integration (MCP). Nothing here is a mockup.

Sample Query: What needs attention this week on the Creative Ops tracker?

Seven open items across this week and next. Two need a response from someone else before their deadline hits: the packaging artwork sign-off needs legal to confirm by end of day Wednesday to hold the print date, and the partner deck needs internal review by Thursday for Friday's call. Trade show booth graphics is the other critical item this week, still not started with proof due back from the vendor before the booth ships September 10.

This Week (through Sep 4)

• Critical — Trade Show Booth Graphics: Vendor Proof (Due Sep 2 · Not Started). Proof due back from vendor before booth ships 9/10.
• High — Packaging Artwork: Legal Approval (Due Sep 4 · Working on it). Routed to legal 8/28, following up for sign-off. Awaiting response: needs confirmation by EOD Wed to hold the print date.
• Medium — Homepage Hero Banner: Q3 Refresh (Due Sep 2 · Working on it). Design comps in review with brand team.

Next Week (Sep 7–11)

• Critical — Partner Co-Branded Deck: Sign-off (Due Sep 8 · Not Started). Needs exec review before partner call 9/11. Awaiting response: draft ready, needs review by Thursday.
• High — Website Accessibility Audit: Remediation Plan (Due Sep 7 · Not Started). Audit findings due back from vendor, remediation owners need assigning.

Open Items: 7 · Critical: 2 · High: 2 · Awaiting Reply: 2

The same integration scales past daily digests — leadership rollups, campaign reporting, and dashboards built for a specific audience are the same pattern, pointed at a different question.

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